Email Tips and Etiquette

Email Tips and Etiquette

[audio mp3="https://www.ustech.ninja/wp-content/uploads/2023/01/Email-etiquette-tips-and-tricks.mp3"][/audio] This site talks a lot about email security and email providers, but what about email etiquette and best practices? Given how prevalent email is in modern communication, it's critical that we use it properly. I have some quick email advice for you: Use subjects appropriately. This is a significant one. Subjects are just that: the subject of the email. For the sake of organization, keep to the subject of the email of the email. If your email is about dogs, all correspondence should be about dogs. In the long run, this can greatly improve productivity and organization. Be responsive. If you reach out to someone, you want to hear back from them, and vice versa. Respond to emails in less than 24 to 48 hours, on average. Check your spam. There is a lot of spam that comes in, and anti spam is fantastic. Even so, it happens frequently to miss genuine and significant emails when you don't check your spam. Be articulate. Email is a form of communication. To ensure that others can understand what you're trying to say, make sure your message is delivered clearly. A well-written email can reduce the amount of time spent asking for clarification. Use spell and grammar checkers. Along the same lines as articulation, check your grammar and spelling. Your message is easier to read as a result. Spacing and bullet points can be your friends. If you have a lot to say, try to organize it so the other party can easily follow it. Using just the right amount of spacing and bullet points with headers can make it easier to read. Avoid extravagant fonts. There is no need to make your entire email a garish color or font, although attractive fonts and colors do have their uses, such as drawing attention to certain words or phrases. Emails are legally binding. This is less of an etiquette thing and more of a heads-up. E-mails have the potential to be used in contractual contexts. Business users shouldn't use free email. If your business is large enough to justify a $5/month email, please do yourself a favor and avoid any email that doesn't end with @yourdomain.com. When you use a dedicated business email, it looks better to the recipient and has more security and business data protections. See an example of our best practices here.    

    • Related Articles

    • Three Thanksgiving Tech Tips

      Thanksgiving can be a wonderous time. Here are a couple of tips to keep it wonderful and use tech to connect. Use Google Photos to share family photos. If you aren't using Google Photos. You should be. You get unlimited photo storage and some amazing ...

    • Streamlining Your Inbox: Mastering Gmail Filters, Views, Cloze.com, and Clean.email for Efficient Email Management

      https://www.loom.com/share/d0ec31f6acf54272956dd534137277f4?sid=cd00efb4-86e1-40aa-975e-3c3062433414 00:00 Hey there, so today I wanted to go over once again a little bit of utilizing Gmail, cleaning up, and getting a handle on your email. This is ...

    • Why email is important

      Not all emails are spam. In fact, you could be missing out on potential clientele because you didn't answer that email. Email is one of the primary routes of communication for the white collar world these days. For a couple reasons. It's easier to ...

    • Six Quick Tips to Increase Efficiencies

      When operating at maximum efficiency, there is minimal time wasted. Increased morale and profitability. It's a win-win situation. Identifying inefficiencies is the first step. List their characteristics. Determine what can be done to address the ...

    • Clean.Email Stop Spam is a Gamechanger

      Clean.email has been dependable for keeping a clutter-free inbox. It's a great way to manage your email because it has beautiful reports and automations. In their most recent version, they added a screener that blocks email as it comes in until you ...